HouseH.Res. 1636119th Congress
Constituent Casework Continuity Resolution
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[Congressional Bills 119th Congress]
[From the U.S. Government Publishing Office]
[H. Res. 1636 Introduced in House (IH)]
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119th CONGRESS
2d Session
H. RES. 1636
Establishing a management system for constituent casework files in the
House of Representatives.
_______________________________________________________________________
IN THE HOUSE OF REPRESENTATIVES
October 22, 2026
Mr. Blair submitted the following resolution; which was referred to the
Committee on House Administration
_______________________________________________________________________
RESOLUTION
Establishing a management system for constituent casework files in the
House of Representatives.
Resolved,
SECTION 1. SHORT TITLE.
This resolution may be cited as the ``Constituent Casework
Continuity Resolution''.
SEC. 2. ESTABLISHMENT OF CASE MANAGEMENT SYSTEM FOR CONSTITUENT
CASEWORK.
(a) Establishment.--The Chief Administrative Officer shall
establish a case management system for records of casework with respect
to constituents, which shall be known as the ``House Constituent
Casework System'' or ``House CCS''.
(b) Appointment of Designated Staff Employee.--Each Member shall
designate an employee in the personal office of the Member to carry out
the responsibilities of the constituent casework archivist for the
Member under this section.
(c) Requirement To Contribute to House Constituent Casework
System.--Not less than 1 week after a Member receives a request for
assistance from a constituent, the constituent casework archivist for
the Member shall submit a record of the request to the House CCS.
(d) Contents.--The record for a request to a Member for assistance
from a constituent referred to in subsection (c) shall include the
following:
(1) Contact information for the constituent.
(2) Subject to the amount of information provided by the
constituent, a description of the request that is sufficient in
detail to carry out assistance related to the request.
(3) Copies of any forms or records provided by the
constituent, including such forms providing authorization for
carrying out assistance related to the request.
(4) If provided by the constituent, a copy of the data
control directive for the request under subsection (e).
(5) Such other information or records, as determined by the
Member or a designee of the Member, that would enable the Clerk
to provide further assistance to the constituent in the absence
of the assistance provided by the Member or the personal office
of the Member.
(e) Data Control Directive.--A Member who receives a request for
assistance from a constituent shall provide the constituent notice that
the constituent may submit to the Member a data control directive
related to the request, which may specify instructions for the handling
of the request and the information or records acquired by the Member in
the course of providing assistance related to the request.
(f) Updates to Record.--The constituent casework archivist for a
Member shall update, at an interval to be determined by the Chief
Administrative Officer, or at a more frequent interval as determined by
the Member, a record for a request to the Member for assistance from a
constituent under subsection (c) until--
(1) the Member concludes providing the assistance to the
constituent related to the request;
(2) the constituent requests termination of assistance
related to the request;
(3) the Member leaves the House of Representatives;
(4) the Member determines that another Member is properly
qualified to provide assistance to the constituent; or
(5) another condition occurs that requires completion or
termination of assistance related to the request, as determined
by the data control directive related to the request under
subsection (e).
(g) Disposition of Request.--The constituent casework archivist for
a Member shall update a record for a request to the Member for
assistance from a constituent under subsection (c) with a record of the
final disposition of the request if any of the conditions listed in
subsection (f) takes place.
(h) Compliance With Data Control Directive.--The record of final
disposition under subsection (g) for a request for assistance from a
constituent shall include a statement as to compliance with the data
control directive related to the request.
(i) Deletion of Record.--A record for a request to a Member for
assistance from a constituent referred to in subsection (c) shall be
removed and deleted from the House CCS not later than 1 year after the
update under subsection (g).
(j) Access to Records.--
(1) In general.--A Member may access a record for a request
to another Member for assistance from a constituent referred to
in subsection (c) if any of the following applies:
(A) The Member represents the same congressional
district as the other Member.
(B) The constituent is a resident or domiciled in
the congressional district of the Member.
(2) Access of the clerk.--The Clerk shall have access to a
record for a request to a Member for assistance from a
constituent referred to in subsection (c) if a vacancy arises
with respect to the congressional district of the Member, for
the duration of such vacancy.
(k) Uniform Authorization Form.--The Chief Administrative Officer
shall establish and maintain, and a Member may use, a uniform
authorization form through which a constituent may provide the
authority or authorization necessary, for assistance to be carried out
on behalf of the constituent, to the Member, a successor to the Member,
and, in the absence of the Member, the Clerk.
(l) Definitions.--
(1) Constituent casework archivist.--The term ``constituent
casework archivist'' means, with respect to a Member, the
employee in the personal office of the Member designated under
subsection (b).
(2) Constituent.--The term ``constituent'' means, with
respect to a Member, an individual who is a resident or
domiciled in the congressional district of the Member.
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